Conference Equipment Rental Company — Conference Equipment Rental
ZipZap Conference Equipment Rental Company and events in Cairo and Giza — our core focus is Conference Equipment Rental — From attendee chairs and registration desks to cooling and breakout session setups.
Organizing a conference is different from any other event: attendees sit for long hours, the venue must hold a large audience in an organized layout so everyone can see the stage, and any lapse in cooling or sessions instantly affects attendees’ focus.
We provide the setup from a single source: Chairs Arranged in rows or theater-style, Tables for registration, reception, buffet, andAir conditioners or Fans Depending on the venue,bean bags andcushions for break-time sessions.
We’ve worked with companies and universities — including DHL, Cairo University, and the German University — so we know that delivery for a corporate event can’t be delayed.
What you can put together to prepare the conference
The setup depends on the number of attendees, the conference duration, and the nature of the venue. These are all the available categories:
Real events we've set up
These photos are from company conferences and events we set up ourselves — not stock images from the internet. They show chair layouts in halls, registration and reception tables, and breakout seating between sessions.
Conference setup tailored to the type of event
Conference or seminar with a stage
Row or theater-style seating with clear aisles, plus tables for speakers and registration at the entrance.
Exhibition or information booth
Tables and chairs for booths arranged to make the area look neat and professional to visitors.
Break sessions
From bean bags and cushions to high tables — giving attendees a relaxed place to mingle and chat between sessions.
Why choose ZipZap for your conference setup
One partner for all your setup needs
You won't have to coordinate with multiple vendors or manage multiple invoices — one order covers the entire conference.
Experience with companies and universities
We've worked with DHL, Cairo University, the German University, and others — so we know the level of commitment corporate events require.
On-time, every time.
We set up the venue well before the conference starts and clear out afterwards without disrupting your schedule.
Cleanliness and readiness
Every item is inspected and cleaned before it reaches you — it makes a real difference to the impression attendees and the media take.
Conference booking & scheduling
Corporate events and conferences have fixed dates that can’t be postponed, so early booking is more important here than for other events. Most of our clients book before the event by a week to 10 days, and organizations that plan early book by a full month.
To secure your booking, we ask for a 50% deposit of the setup cost, with the remainder due on delivery. We can provide an official invoice for companies. There’s no minimum attendee count — we set up a small workshop just as we do a conference for hundreds.
Send us the event date, hall dimensions, and expected attendance, and we’ll confirm availability and recommend the right quantities.
Other solutions you might be interested in
The conference is often part of a larger company activity — an internal event, a branch opening, or an open day. If you’re planning more than one event, these pages will help you:
Frequently Asked Questions
Most clients book 1 week to 10 days before the event, and companies that plan ahead reserve a full month in advance. If the event falls in a busy season or requires large quantities, book early so we can secure the numbers you need.
The deposit is 50% of the setup cost when you confirm your booking, and the balance is due on delivery. We can issue official invoices for companies and organizations.
Yes. Our clients include DHL, Cairo University, the German University, and other organizations. We handle corporate event requirements—timeliness, setup presentation, and a professional appearance.
Yes — all three are included as a standard part of any setup. Our team prepares the hall well before the event starts and dismantles everything after it finishes.
Each evaporative cooler covers roughly 3×3 meters, and the number needed depends on the space size, whether it’s open or enclosed, and the number of attendees. Send us the hall dimensions and attendee count and we’ll recommend the right number.
Yes — the setup is flexible. You can increase or decrease quantities before finalizing details, and we’ll help you choose the right numbers for the expected attendance.
Get your conference ready with ZipZap
From guest chairs and registration tables to cooling and break-area setups, ZipZap equips you for a smooth, comfortable conference — delivery, installation, and takedown on the same day. Tell us the number of attendees, the venue, and the date, and we’ll get back to you with a clear quote.